Managing Teams using The H Factor Summary:

• Teams encourage collaboration for a project or tasks assigned to employee/s. It can be used for tracking all the activities and progress for a project or task that was assigned to employees. ​
• When you create a team only the team members can view the actions, agendas and minutes, and uploaded documents.

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What can we do in Teams?

You can be able to:

• Nominate Chair and update Q WHS Statistics

Q WHS (Workplace Health and Safety) Statistics refers to the collection and analysis of data related to work-related injuries, illnesses, and fatalities. This data is used to identify hazards and risks in the workplace, assess the effectiveness of safety programs, and inform policy decisions aimed at improving workplace safety and health. Q WHS statistics are typically collected by government agencies, industry organizations, and individual employers. The system is ISO compliant. 

• Add and assign team actions

Actions are the tasks that the member/s of the team are required to accomplish. This can be a reference during the performance evaluation of the employees.

Assigning a task owner establishes accountability and ownership for the task. When a specific individual is responsible for the task's completion, they feel a sense of ownership and are more likely to take initiative and see the task through to completion.
With a clear task owner, communication and collaboration become more efficient. Team members know who to reach out to for questions or concerns, and the task owner can provide clear direction and updates to the team.

• Keep records of team discussions

Keeping records of team conversations is a valuable practice that can contribute to a more organized, efficient, and successful team.

• Maintain agendas and minutes

Agendas and minutes are essential tools for effective project management. By clearly defining meeting objectives, documenting key decisions, and tracking progress on action items, these records help to keep projects on track, ensure accountability, and facilitate successful outcomes. This documentation ensures that the outcomes of the meeting are captured accurately and can be referred to in the future.

• Manage team documents

All team documents can be uploaded and managed in the system for the reference of all the team members.​

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WHEN USING THE H FACTOR SYSTEM

HOW TO MONITOR THE TEAM ACTIONS?

After you open the Team details, all team members will be able to see 3 types of Team Actions, (1) Current Actions, (2) Recently Completed, and (3) All Completed. 

All Team Members can monitor all the Team Action that is not yet completed under Current Actions. Any member of the team can edit the Team Actions and put the Comments on Current Status or End Result of Action, and Comments on Effectiveness of Action. 

By monitoring the status of Team Actions, it helps to keep everyone on the team informed about the status of the project. It also helps to ensure that the team is constantly learning and improving. By reviewing progress regularly, the team can identify areas where they can improve their processes and make changes as needed.

WHY IS IT IMPORTANT TO RECORD OR DOCUMENT TEAM DISCUSSIONS?

​By documenting discussions, teams can ensure that everyone is on the same page, track progress, share knowledge, promote accountability, resolve disputes, preserve institutional memory, provide feedback, improve performance, enhance training, comply with regulations, and foster continuous improvement.

By documenting discussions and reflecting on past interactions, individuals and teams can improve their communication skills, strengthen relationships, and achieve better outcomes in various settings.

WHY IS IT IMPORTANT TO PUT AGENDA?

​An agenda helps to prioritize topics and align individual contributions with the overall goals of the meeting. By understanding the order of discussion and the desired outcomes, participants can come prepared to contribute effectively and ensure that the meeting achieves its objectives.

What's the difference between job deliverables and actions?

Job deliverables and actions are closely related concepts, but they have distinct meanings:
Job Deliverables:

• Outcome-oriented: Deliverables are the tangible or intangible outputs expected from a job or project. They represent the completed work that demonstrates progress or achievement.
• Measurable: Deliverables usually have clear criteria for completion, making it easy to assess whether they have been met and to what standard.
• Focus on results: The emphasis is on the finished product or service, not the actions taken to get there.

Actions:

• Process-oriented: Tasks are the individual steps or activities required to complete a job or deliverable. They break down the work into smaller, actionable units.
• Actionable: Tasks are specific and actionable, describing what needs to be done.
• Time-bound: They often have timeframes associated with them, helping with managing workflow and deadlines.

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Disclaimer: The information on this page is general guidance material. We recommend that you seek advice that takes into consideration the specific circumstances of your business, employment contracts, and/or other employment conditions. 

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