Employee Inductions Summary:
- An effective induction process is a business asset that contributes employee productivity and engagement.
- Employees can become more quickly embedded in the businesses way of doing things which builds the brand, culture, and efficiency.
- Induction activities can be assigned and tracked for safety, compliance, and procedural records.
What are Induction Activities?
Induction activities, also known as onboarding activities, are a series of processes and activities designed to help new employees transition smoothly into their new roles and become productive members of the organisation. These activities typically take place during the first few weeks or months of employment and aim to welcome new hires, provide them with essential information, and help them integrate into the company culture. Common induction are:
For many of our clients, induction activities are also required for employee site visits, safety, or specialist job knowledge. In these situations it is important that the induction activities completed by each employee can be tracked. It is also important that induction activities can be assigned at any time over the course of the employment.
In The H Factor system, induction activities can include attachments, videos, and links to particular policies or procedures. When an induction activity is assigned to a person, then it appears in their My Actions list. Induction activities can be assigned when creating the job offer, or at any time during the employment. They can be assigned by the person's manager, or an HR administrator.
Induction activities are useful for integrating new employees into the organisation, providing them with the knowledge and support they need to be safe, and to succeed in their roles.
- Providing information to the employer (eg drivers license, safety certificates, payroll information).
- Reading policies and procedures relevant to the organisation, or to the person's role.
- Initial meetings with selected colleagues to understand how they will fit into the organisation.
- Training for specific systems, tasks, machinery, safety, and compliance.
- A performance review with their manager at the end of their probation period.
- Links to external materials (eg the induction or training for a mine site, factory, or hospital, or the operations manual for a machine or system).
For many of our clients, induction activities are also required for employee site visits, safety, or specialist job knowledge. In these situations it is important that the induction activities completed by each employee can be tracked. It is also important that induction activities can be assigned at any time over the course of the employment.
In The H Factor system, induction activities can include attachments, videos, and links to particular policies or procedures. When an induction activity is assigned to a person, then it appears in their My Actions list. Induction activities can be assigned when creating the job offer, or at any time during the employment. They can be assigned by the person's manager, or an HR administrator.
Induction activities are useful for integrating new employees into the organisation, providing them with the knowledge and support they need to be safe, and to succeed in their roles.
WHEN USING THE H FACTOR SYSTEM
What will happen after the induction activities were assigned to the employee?
After the new employee or existing employee accepted the employment offer, the Induction activities will be added to the My Personal Actions automatically.
Managers or system administrators (H Keepers) can also add a new induction activities at any time. Once assigned to the employee, the induction activities will appear in their My Actions page. When the action is completed then the system will also update the induction activity as having been completed by the employee.
Managers or system administrators (H Keepers) can also add a new induction activities at any time. Once assigned to the employee, the induction activities will appear in their My Actions page. When the action is completed then the system will also update the induction activity as having been completed by the employee.
HOW CAN WE TRACK THE INDUCTION ACTIVITIES ASSIGNED TO THE EMPLOYEES?
Under the HR tab, go to Induction Activities and there you will be able to see Assigned Induction Activities Summary. You can check the summary by (1) Due this month, (2) Overdue and (3) All Assigned. Here you can see the details of the Induction Activities such as (1) Activity Name, (2) Assigned to, (3) Position, (4) Due Date, (5) Completed Date, (6) Renewal Date and (7) Supervised by.
can we manage recurring induction activities?
When assigning a new induction activity, if it is recurring then a renewal date can be entered and the system will automatically insert the recurring activity 30 days before the due date and it will show in the employee's My Actions.
tips for induction activities
5 Tips for Induction Activities:
1. Induction activities can be anything that the employee needs to complete at any time during their employment.
2. Induction activities can include attachments - eg payroll forms.
3. Induction activities can be linked to the policies, procedures and training manual so that you can track and assign them to relevant people.
4. Induction activities can include images, videos, and links to external sites.
5. Induction activities can be assigned when creating the job offer so that when the person begins their job, the induction is already on their My Actions page and ready for them to start.
1. Induction activities can be anything that the employee needs to complete at any time during their employment.
2. Induction activities can include attachments - eg payroll forms.
3. Induction activities can be linked to the policies, procedures and training manual so that you can track and assign them to relevant people.
4. Induction activities can include images, videos, and links to external sites.
5. Induction activities can be assigned when creating the job offer so that when the person begins their job, the induction is already on their My Actions page and ready for them to start.
